Explanation

If you incur costs to practise your profession, these costs are not taxed. For instance, think of travel expenses, which are reimbursed tax-free at 19 cents per km, but also, for example, of professional literature or clothing that is only suitable for work purposes. Clothing, also for daily use, is not deductible. Lunch or dinner is 73.5 percent deductible.

Invoicing

It is possible to invoice your client for the costs you incur for your work. This will be stated separately on the invoice. If you incur expenses that your client does not remunerate because they are already included in your hourly rate, you can claim them from us and you will not be invoiced for them. We always reimburse expenses tax-free. For travel costs you can agree on more than 19 cents per km, you can then invoice the agreed rate as an invoice line and you can claim the travel costs again by means of expenses and not by means of an invoice.

Expenses

If you incur costs to practice your profession, then these costs are not taxed. For instance, think of travel costs that are reimbursed tax-free at 19 cents per km, but also, for example, professional literature or clothing that is only suitable for work purposes. Clothing, also for daily use, is not deductible. Lunch or dinner is 73.5 percent deductible.

Travel expenses

When you incur travel expenses, you may have these expenses reimbursed 19 cents per km tax-free. Your client may also reimburse the actual travel costs or a higher km rate. If you agree on a higher amount, calculate this gross as an invoice line, state the number of kilometres separately for expenses and do not invoice this.

Lunch expenses

You have to eat anyway, that's why business lunches and dinners are only 73.5 percent tax-free. With your voucher, you must clearly state why this is of a business nature. Normal lunch expenses, also during working hours, are not deductible.

Telephone expenses

Just like lunch expenses, you must make it plausible for your telephone expenses that they are related to your work. For this, too, you must clearly state why your telephone expenses are of a business nature.

Work clothes

Just like all other expenses, work clothes are deductible if they are of a business nature. You can declare work clothes with us when this is almost exclusively suitable for your work or it must have a large company logo on it.

Professional literature

All forms of literature are deductible if they are of a business nature.

Tools

Tools required for the execution of your work are deductible. This is not the case if it is disproportionate to your assignment. Machines are often not deductible because they belong to your private assets after use.

Congresses and seminars

When you attend congresses or seminars, these are tax deductible for 73.5 percent. Training and courses are fully deductible if they are related to your work.

Not deductible

  • telephone subscription for telephone connection at home
  • clothing, with the exception of work clothing
  • costs of personal care
  • expenses, such as membership of a service club or the Rotary
  • fines
  • costs for products that can be added to your private assets after purchase.

Others

If you believe that you incur costs that can be reimbursed tax-free, you can, of course, declare these to us. We will then assess the declaration.

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